Byde Sports Privacy Policy

Effective date: (10.27.2026)

Last updated: (10.27.2026)

This Privacy Policy explains how Peacemaker Sports Officials, LLC, doing business as Byde Sports ("Byde Sports," "we," "us") collects, uses, shares, and protects personal information when you use the Byde Sports mobile application, the website at bydesports.com, and related services (the "Services"). It applies to sports officials ("Officials"), league administrators ("Leagues"), and visitors.

If you do not agree with this Policy, please do not use the Services. Capitalized terms not defined here have the meanings in our Terms of Service.

1. Information We Collect

1.1 Information you provide

• Account and profile: name, email address, phone number, password (stored in hashed form by our authentication provider), home city and state, profile photo, bio, and the year you started officiating.
• Credential and experience documents: if you choose to submit proof of officiating experience — such as certification or license cards, assignment-history exports, pay stubs or tax forms, or assignor references — we collect those documents and the details in them (which may include your name, photo, license numbers, dates, and organizations). Redact information you don't want reviewed (for example, full account numbers on a pay stub — we only need enough to confirm officiating activity).
• Eligibility information: certification tags, and the status of your identity verification, SafeSport training, and background check. All three must be verified before you can claim games.
• Website waitlist: if you join the waitlist on bydesports.com, your email address, whether you are an official or a league, and your ZIP code if you share it. To stop spam we keep a one-way scrambled version (a hash) of your IP address, never the address itself.
• Communications: messages you send us (support requests, feedback) and information you provide in response to notifications.
• Payment information: payout-related details are collected and processed by our payment processor (for example, Stripe). We do not store full bank account or card numbers on our systems.

1.2 Information generated by your use of the Services

• Officiating activity: games viewed, claimed, dropped (including timing of drops), completed, and related scheduling data.
• Computed metrics: engagement and reliability metrics derived from your activity — such as XP, streaks, badges, completion counts, and a reliability score — as described in the app and the Terms.
• Earnings records: amounts earned and payout status for games officiated through the Services.
• Device and usage data: device type, operating system, app version, an app-instance identifier, log data, crash reports, and screen-view data, collected through Firebase Crashlytics and Analytics. We do not attach your account to this analytics and crash data.
• Password resets: when you reset your password, the link we email you opens a page on bydesports.com that sends your new password directly to our authentication provider. The link's temporary sign-in token is removed from your browser's address bar as soon as the page opens.
• Approximate location: we use the city/state you provide and game venue locations to show relevant games and directions. The app does not track your precise GPS location in the background.

1.3 Information from others

• Leagues and administrators: game assignments, rates, venue details, eligibility requirements, verification decisions on your submissions, and corrections to your profile (for example, a verified officiating start year).
• Screening providers: if identity verification, background checks, or safety certifications are required for a feature or League, we may receive status results (for example, "verified" / "action needed") from the applicable provider. Detailed background-report contents are handled by the provider under its own policies and applicable law (including the Fair Credit Reporting Act, where it applies).
• Sign-in providers: if you sign in with Apple or Google, we receive the account identifiers and profile details you authorize (for example, name and email).

2. How We Use Information

We use personal information to:

• create and maintain your account and authenticate you;
• operate the marketplace: show open games, process claims and drops, manage schedules and conflicts, and notify Leagues and Officials of relevant events;
• compute and display engagement and reliability metrics that inform platform standing, as described in the Terms;
• review and verify credential and experience submissions, including with AI-assisted document reading (Section 3);
• process payouts and maintain earnings records;
• communicate with you about the Services (assignments, confirmations, verification decisions, security alerts, support);
• monitor, secure, and improve the Services, including debugging, crash analysis, and analytics;
• enforce our Terms, prevent fraud and abuse, and protect users, Leagues, and the public; and
• comply with legal obligations.

We do not sell your personal information, and we do not use your personal information for third-party behavioral advertising.

3. AI-Assisted Processing

We use AI services to reduce manual data entry, and we limit them to that role:

• Schedule imports (admin feature): schedule documents uploaded by League administrators (PDFs, photos, spreadsheets, pasted text) are processed by AI services — currently Google's Gemini API for document transcription and Anthropic's Claude API for schedule extraction — to convert them into structured game records, which a human administrator then reviews.
• Credential documents: when a platform administrator reviews your proof-of-experience submission, an AI service (currently Google's Gemini API) may be used to read the document and extract details (issuing organization, dates, name on document) for the reviewer. A human administrator — not the AI — makes every verification decision.

Documents sent to these providers are transmitted securely and used to provide the extraction result; they are not used by us to train AI models. Provider handling is governed by our agreements with them and their enterprise/API data-use terms.

4. How We Share Information

We share personal information only as follows:

• With Leagues: Leagues and their administrators can see the profile information relevant to staffing their games — such as your display name, certifications and eligibility statuses, and assignment history with that League. Your credential documents are not visible to Leagues; they are reviewed only by authorized platform administrators.
• With other Officials: limited information appears in shared contexts (for example, your display name on a crew list for a game you both work).
• Service providers: vendors that host and operate parts of the Services under contract — including Supabase (database, authentication, storage), Cloudflare (website hosting and email forwarding), Stripe (payments, once payouts run through the Services), Google (Firebase analytics, crash reporting and notifications; Gemini API), Anthropic (Claude API for schedule parsing), and Apple/Google (sign-in, notifications). They may use information only to provide services to us.
• Screening providers: where you initiate or a feature requires identity/background/safety screening.
• Legal and safety: to comply with law, legal process, or enforceable government requests; to enforce our Terms; or to protect the rights, safety, or property of Byde Sports, our users, minors participating in youth sports, or the public.
• Business transfers: in connection with a merger, acquisition, financing, or sale of assets, in which case this Policy will continue to apply to previously collected information until changed per Section 10.

5. Data Retention

We keep personal information for as long as your account is active and as needed for the purposes above. Specifically:

• Account deletion: you can delete your account in-app (Profile → delete account). If you have no officiating history, your data is deleted; if you have history that Leagues rely on (games officiated, payments), your profile is anonymized and disabled, upcoming claims are released, your credential documents are deleted, and records required for legal, tax, audit, or dispute purposes are retained for the legally required period.
• Credential documents: retained while relevant to your verification status; you can delete pending submissions in-app, and you may request deletion of reviewed documents by contacting us (verification derived from them may be adjusted accordingly).
• Logs and analytics: retained on rolling schedules appropriate to security and operations.

6. Security

We use administrative, technical, and physical safeguards designed to protect personal information, including encryption in transit, role-based access controls enforced at the database layer (row-level security), private storage for credential documents with access limited to you and authorized platform administrators, and routine security review of our data policies. No system is perfectly secure; please use a strong, unique password and contact us immediately at privacy@bydesports.com if you suspect unauthorized access.

7. Your Choices and Rights

• Access and correction: you can view and edit your profile in-app. For information you cannot edit yourself, contact us.
• Deletion: delete your account in-app or contact us (Section 5 describes what deletion entails).
• Notifications: you can turn push notifications off in your device settings at any time, and any email we send includes a way to unsubscribe from non-essential messages. Operational messages (for example, a game you claimed was cancelled) may still be sent while your account is active.
• Depending on where you live (for example, California and certain other U.S. states), you may have statutory rights to access, correct, delete, or receive a portable copy of your personal information, and the right not to be discriminated against for exercising those rights. Submit requests to privacy@bydesports.com; we will verify your identity (typically via your account email) and respond within the time required by law. We do not sell or "share" (as defined by California law) personal information, so no opt-out is needed. Authorized agents may submit requests with proof of authorization.

8. Children

The Services are not directed to children under 13, and we do not knowingly collect personal information from children under 13. Byde Sports does not set a minimum age to create an account; we confirm an Official's age during identity verification, before they can claim games. Users under 18 need a parent or guardian's permission, as described in the Terms. If you believe a child under 13 has provided us personal information, contact us at privacy@bydesports.com and we will delete it.

9. United States Only; International Transfers

The Services are operated from and intended for use in the United States. If you access the Services from elsewhere, you understand your information will be transferred to, stored, and processed in the United States, where data-protection laws may differ from those of your jurisdiction.

10. Changes to This Policy

We may update this Policy from time to time. Material changes will be announced through the Services (for example, an in-app notice) or by email, and the "Last updated" date will change. Your continued use of the Services after a change takes effect constitutes acceptance of the updated Policy.

11. Contact Us

Questions, requests, or concerns about privacy:

Peacemaker Sports Officials, LLC (d/b/a Byde Sports) 38 West Colter Street, Phoenix, Arizona 85013 privacy@bydesports.com